Intake Specialist

Job Title: Intake Specialist I Location: North Chicago, IL or Austin, TX Duration: 6 Months Contracts (Possible extension)

Schedule: Mon – Fri 8am to 5pm CST Training is fully onsite. Hybrid schedule after training.

Languages - Finnish, Turkish, -and English – Need to be English + 1 of the others (finnish/Turkish)

Purpose: Describe the primary goals, objectives or functions or outputs of this position. The Complaint Intake Analyst I works to support PMQA through providing the initial triaging of complaints from all channels and serve as the first point of contact with the customer. They will ensure accuracy of data from the customer in order to make the initial identification of the complaint code. They will conduct data entry and coordination of work through the appropriate channels as determined by established business rules.

Responsibilities: List up to 10 main responsibilities for the job. Include information about the accountability and scope.

• Completes the intake process of complaints through phone, email and OneTrack.
• Conducts initial assessment of application for missing information and completes missing information customer outreach process to obtain required data
• Conducts the initial identification of the complaint code
• Coordinate the logistics for the complaint samples
• Partner with internal stakeholders for adverse events
• Decides whether a replacement, credit, or warranty claim is warranted, and will notify the appropriate stakeholders. Will process replacement, credit or warranty claim for the customer.
• Leads translation services for reporting
• Identify the need for a reply letter to customers addressing the results of complaint investigations and send to complaint processing team to create

Qualifications: List required and preferred qualifications (up to 10). Include education, skills and experience.

• High school diploma or equivalent required. College or a 2-year Associate Degree is preferred
• A minimum of 1-2 years’ experience within a call center, preferably in a healthcare setting
• Strong attention to detail, critical thinking, and can work independently with minimal direction
• High quality customer service skills
• Ability to express ideas clearly in both written and oral communications
• Knowledge and familiarity with product, process, equipment, and facilities of pharmaceutical, biological or device related products.
• Computer skills and ability to navigate through software systems
• Strong prioritization and time management skills

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.